Meetings/2011-03-16
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< Meetings
| General meeting on March 16, 2011 | |||||||
|---|---|---|---|---|---|---|---|
| Province [1] | Time zone | ||||||
| British Columbia | 16:00 PDT | ||||||
| Alberta | 17:00 MDT | ||||||
| Saskatchewan | 17:00 CST | ||||||
| Manitoba | 18:00 CDT | ||||||
| Ontario, Quebec | 19:00 EDT | ||||||
| New Brunswick, Nova Scotia, Prince Edward Island |
20:00 ADT | ||||||
| Newfoundland and Labrador | 20:30 NDT | ||||||
| |||||||
| Board meeting on March 16, 2011 | |||||||
|---|---|---|---|---|---|---|---|
| Province [2] | Time zone | ||||||
| British Columbia | 16:30 PDT | ||||||
| Alberta | 17:30 MDT | ||||||
| Saskatchewan | 17:30 CST | ||||||
| Manitoba | 18:30 CDT | ||||||
| Ontario, Quebec | 19:30 EDT | ||||||
| New Brunswick, Nova Scotia, Prince Edward Island |
20:30 ADT | ||||||
| Newfoundland and Labrador | 21:00 NDT | ||||||
| |||||||
A general meeting is planned on March 16, 2011 at 19:00 EST (Ottawa time). The meeting will take place electronically via Skype and phone. You will be also able to read read the minutes in the days following the meeting. Alan Walker will be responsible to contact all participants by Skype and Heilman is James will chair the meeting.
Contents |
Attendees
Pursuant to our Bylaws, all registered members at the time of the meeting announcement may vote, if applicable. Non-members may also be present as observers. To be able to participate, you must provide your Skype username and we will contact you minutes before 19:00 EST (Ottawa time) on March 16, 2011. If you can not use Skype, please email Alan.ca with your phone number to arrange a call.
| Add your name |
- James Heilman, Skype:
- Alan Walker
- Ray Saintonge, Teleconference
- Jit Lahiry
- Antaya, Skype: antaya.le.pouceux
- Matt Cianfarani, Skype: Enti342
- Jeffery Nichols, Skype: arctic.gnome
As we are required to give 2 weeks notice for the AGM per our guidelines members who have signed up recently and have not received the invitation by email cannot vote at AGM. Due to the technical limitations of the free service we are using to hold this meeting, it will not be open to non-voting participants. We apologize for the inconvenience. As soon as practically possible, we expect to have an open members meeting in the coming months to discuss the outcome of our trip to the Wikimedia Conference in Germany as well as our future plans.
- Linda Chew, Teleconference
- Amgine, Skype: JAmgine
Agenda
- Annual General Meeting
- Financial results FY 2010
- Election of directors
- Appointment of Auditor for FY 2011
- Status update on RBC Bank account (James)
- Status update on Bylaw submission to industry Canada (Alan Walker/Mr. Lahiry)
- Discuss Charitable Status Application (Mr. Lahiry, Legal Advisor)
- Discuss changes to articles of the corporation
- Discuss continuance to the new Act
Minutes (Annual general meeting)
These minutes have not been approved and serve only as a draft.
- Date: 2011 March 16, 19:00 EDT
- Location: Teleconference
- In attendance:
- Voting members:
- Zana Gordon
- James Heilman
- Jeffery Nichols
- Bonoit Rochon
- Ray Saintonge
- Alan Walker
- Observers:
- Prosenjit Lahiry
- Voting members:
Text of minutes
Financial results of FY 2010
- Wiki Canada had an income of $0 and expenditure of $0.
- The cost of incorporation is to be claimed in 2011 fiscal year.
Election of directors
- Alan Walker nominated: Benoit Rochon, Jeffery Nichols, Ray Saintonge, James Heilman, and Zana Gordon.
- Unanimous agreement.
- James Heilman nominated: Alan Walker.
- Unanimous agreement.
- Board members will decide titles among themselves.
Appointment of auditor for FY 2011
- Alan Walker asked to allow the board of directors to appoint an auditor as necessary.
- Unanimous agreement.
Next general meeting
- Date TBD
- Meeting adjourned
Minutes (Board meeting)
- Date: 2011 March 16, 19:15 EDT
- Location: Teleconference
- In attendance:
- Board members:
- Zana Gordon
- James Heilman
- Alan Walker
- Jeffery Nichols
- Bonoit Rochon
- Ray Saintonge
- Observers:
- Prosenjit Lahiry
- Board members:
Text of minutes
Status update on RBC bank account
- James Heilman reported:
- Wiki Canada now has an RBC account and a Paypal account.
- There is now $200 in the paypal account.
- The board of directors must pass an official resolution to authorize the bank account.
- The account currently requires Alan Walker and James Heilman to cosign any transactions.
- Alan currently has complete control over the Paypal account, who should have access must be discussed and access rights granted.
Status update on bylaw submission to Industry Canada
- Alan Walker and Prosenjit Lahiry reported:
- A letter has been sent to Industry Canada to inform them of the new bylaws.
- We must determine whether the documents submitted to Industry Canada are the articles of incorporation or the bylaws. The bylaws should be changeable without involving Industry Canada.
- Prosenjit Lahiry will find out which documents Industry Canada has.
Discussion of the charitable status application
- Prosenjit Lahiry reported:
- We need personal info of the board members for the application.
- We forecasted a $45,000 budget because we want to look reasonably professional.
- We must follow the 80–20 rule of charity spending.
- The three new directors must be added to the document.
- It might take 5–9 months, so we will not wait until Wikimedia Foundation approval of chapter status.
- For the Canada Revenue Agency, Wiki Canada will be in the "other" category.
- James Heilman motioned to work towards charitable status before approval of chapter status from the Wikimedia Foundation.
- Seconded by Alan Walker.
- Unanimous agreement.
- Motion passed.
- Alan Walker motioned to switch Wiki Canada to the new Canada Corporation Act immediately rather than waiting until the deadline to switch.
- Seconded by James Heilman.
- Unanimous agreement.
- Motion passed.
Other business
- Alan Walker motioned to allow the Wiki Canada secretary to review membership process for the collection of information, registration, and collection of dues. The secretary would also be empowered to make a privacy policy for that information. The secretary would participate in the process to make sure that money will be well used.
- Seconded by James Heilman.
- Unamimous agreement.
- Motion passed.
- Alan Walker motioned to make Prosenjit Lahiry the legal counsel of Wiki Canada.
- Seconded by Zana Gordon.
- Unanimous agreement.
- Motion passed.
- It was noted that we might have to make the names and address of members public.
- Prosenjit Lahiry reported that we will need to disclose the name and address of people on the membership list to anyone who asks.
- Action: Jeffery Nichols and Ray Saintonge agreed to draft a privacy policy before the next meeting.
- ↑ Please note that the provinces in this table are for guidance only, since some have two time zones (e.g., The Magdalen Islands and the south-eastern part of British Columbia are not in the same time zone as their provinces). Please refer to your time zone instead of your province.
- ↑ Please note that the provinces in this table are for guidance only, since some have two time zones (e.g., The Magdalen Islands and the south-eastern part of British Columbia are not in the same time zone as their provinces). Please refer to your time zone instead of your province.
