Meetings/2012-04-25

From Wikimedia Canada
Jump to: navigation, search
General meeting on April 25, 2012
Province [1] Time zone
British Columbia 15:00 PDT
Alberta 16:00 MDT
Saskatchewan 16:00 CST
Manitoba 17:00 CDT
Ontario, Quebec 18:00 EDT
New Brunswick, Nova Scotia,
Prince Edward Island 		19:00 ADT
Newfoundland and Labrador 19:30 NDT
Previous
Français
Board meeting on April 25, 2012
Province [2] Time zone
British Columbia 16:00 PDT
Alberta 17:00 MDT
Saskatchewan 17:00 CST
Manitoba 18:00 CDT
Ontario, Quebec 19:00 EDT
New Brunswick, Nova Scotia,
Prince Edward Island 		20:00 ADT
Newfoundland and Labrador 20:30 NDT
Previous
Next
Français

A general meeting is planned on Wednesday, April 25, 2012 at 18:00 EDT (Ottawa time). The meeting will take place electronically via Internet and telephone. The minutes will be available shortly after the meeting. James Heilman will chair the meeting.

Contents

Attendees

Pursuant to our Bylaws, all registered members at the time of the meeting announcement may vote, if applicable. Non-members may also be present as observers. To be able to participate, you must provide your Skype username and we will contact you minutes before 18:00 EDT (Ottawa time) on Wednesday, April 25, 2012. If you can not use Skype, please email James Heilman with your phone number to arrange a call. The method we will use for this meeting will vary depending on the number of people signed up. If the number is 25 or less we will be using skype otherwise we will be using a 800 conference call in number.

Add your name


Agenda

  • Annual General Meeting
    • Presentation of financials for 2011 (James Heilman)
    • Presentation about funding and grants (Alan Walker)
    • Review of activities completed and in flight
    • Election of new board members

Minutes — Annual General Meeting

  • Date: 2012 April 25, 18:00 EDT
  • Location: Teleconference
  • In attendance:
    • Members:
      1. JP Béland
      2. Nathalie Casemajor
      3. James Heilman
      4. Prosenjit Lahiry
      5. François Lambert
      6. Antoin Letarte
      7. Jeffery Nichols
      8. Olier Raby
      9. Benoit Rochon
      10. Wayne Saewyc
      11. Ray Saintonge
      12. Alan Walker
    • Observers:

Presentation of financials for 2011

  • James presented 2011 budget.
  • No questions from floor.

Presentation about funding and grants

  • Alan reported that:
    • 2012 grants from the WMF are available, but will not be as flexible as 2011 grants.
    • WMFR will continue to support initiatives in Quebec.
    • WMCA should develop its own source of funding; there are some organizations that might support us. Once charity status is granted, it should be easier to find donors.
  • Disscusion ensued about WMF's change to its funding structure and how it might affact WMCA's finances.
  • Disscusion ensued about the best sources for independent funding for WMCA: small private donations, large private donations, or corporate donation.

Membership

  • Discussion ensued about how to increase membership numbers and whether the cost of membership should change.
  • Jit reported that WMCA no longer needs to ask new members for their address or age.

Review of activities completed and in flight

  • Benoit reported that:
    • Wikipedia Takes Montreal 2011 was well-attended and went well (110 participants dispite a hurricane).
    • Wikipedia Takes Quebec City 2012 will take place in June [1].
    • Presentation on using Wikipedia in the classroom (international event) is upcoming. [2]
    • Presentation at teh International Forum on the French language is upcoming. [3]
    • Wiki Loves Monuments 2012 (international event) is upcoming. It will be the largest photo contest in the world, and Canada will participate. It will require less local work than Wikipedia Takes events. [4]
    • QRpedia is in progress. [5]
  • Alan reported that talks with the ROM about GLAM are ongoing.
  • James reported that:
    • He spoke at universities in New Delhi and Katmandu. Next year he will speak in Coventry, UK.
    • Talks to publish WM content in the Public Library of Science journal are ongoing.
    • Translation project into minority languages for medical articles is ongoing.
    • WikiTravel's move to WMF is ongoing.

Election of new board members

  • Alan reported that Zana Gordon has resigned as a board member.
  • Alan nominated Linda Chew.
    • James and Benoit seconded. No opposition.
    • Motion passed
  • Alan nominated Prosenjit Lahiry.
    • James and Benoit seconded. No opposition.
    • Motion passed
  • James proposed re-appointment of the entire board.
    • There was opposition from the floor.
  • James nominated Jeffery Nichols.
    • Alan and Benoit seconded. No opposition.
    • Motion passed
  • James nominated Benoit Rochon.
    • Alan and Antoin seconded. No opposition.
    • Motion passed
  • James nominated Alan Walker.
    • Benoit seconded. 1 abstention.
    • Motion passed
  • James nominated Ray Saintonge.
    • François and Wayne seconded. No opposition.
    • Motion passed
  • Alan nominated James Heilman.
    • Benoit and Jeffery seconded. No opposition.
    • Motion passed

Approval of financial statements

  • James motioned to approve 2011 financial statement.
    • Antoin seconded. No opposition.
    • Motion passed

Verification

  • James called the general meeting to a close.
  • Minutes verified by Jeffery Nichols, secretary.

Minutes — Board meeting

  • Date: 2012 April 25, 19:00 EDT
  • Location: Teleconference
  • In attendance:
    • Board members:
      1. James Heilman
      2. Prosenjit Lahiry
      3. Jeffery Nichols
      4. Bonoit Rochon
      5. Ray Saintonge
      6. Alan Walker
    • Observers:
      1. JP Béland
      2. Nathalie Casemajor
      3. François Lambert
      4. Antoin Letarte
      5. Olier Raby
      6. Wayne Saewyc

Acceptance of board member resignation

  • Alan reported that Zana Gordon has resigned from the board for personal reasons.
  • Alan motioned to accept her resignation.
    • Jit seconded. No opposition.
    • Motion passed

Overhead

  • James transferred chairpersonship to Jeff.
  • James reported that when organizations are giving funding to non-profits, they usually expect an overhead of less than 20%, sometimes as low as 5% or as high as 35% (World Association of NGOs). Because WMCA is a small organization, it may be difficult to stay below that number. Last year overhead was less than 10%.
  • Jit reported that this year overhead may go above 20%.
  • Alan reported that organizations with under $10,000 revinue are often not subject to the same rules and must be compaired to other small organizations. It is also not always easy to determine what counts as overhead.
  • Alan, Ray, and Jit proposed that keeping overhead under 20% is a laudable goal, but it might not be viable as a binding resolution.
  • Action: James will investigate standard practices for mesuring the overhead of small charities.

Removing restrictions on membership

  • James reported that currently only Canadian citizens can become members of WMCA. He sugested that because WMCA does work internationally, it should allow foreign members.
  • Jit reported that the new corporations act does not require members to be Canadian.
  • Discussion ensued about what the rights of non-Canadian members would be.
  • James motioned that WMCA create a class of non-voting members who do not have a restriction on their nationality. Critiria and privleges for members in this class will be discussed on-wiki and will be voted on at a future board meeting.
    • Benoit seconded. No opposition.
    • Motion passed.

Bookkeeper

  • Jeff transferred chairpersonship to James.
  • Ray motioned that WMCA add to the grant request: a bookkeeper be hired effective 1 May 2012 at a rate of $16/hour but not less than $50/month. This rate shall be effective until 31 December 2012.
    • Jit reported that Linda should first study the proposal.
  • Jit motioned that the Board allows a motion regarding the bookkeeper to be passed by unanimous vote via email.
    • Alan seconds. No opposition.
    • Motion passed.

Reimbursements

  • Alan proposed to defer this discussion to the next meeting. No opposition.
  • Wikipedia Takes Quebec City 2012 will be funded via board resolution.

Representation policy

  • Jit motioned to accept the representation policy with any amendments.
    • Benoit seconded. No opposition.
    • Motion passed.

Communications policy

  • Alan motioned to accept the communications policy with minor amendments. The WMCA secritary shall act as Communications Officer.
    • Jit seconded. No opposition.
    • Motion passed.

Officer roles

  • Jit asked to confirm who the officers are and what their roles are. He proposed that roles be codified so that officers can be accountable for their responsibilities.
  • James reported that Jeff is secretary, Alan is VP, Linda in Tresurer (acting), Ray is Tresurer, James is president, Benoit is French project director.
  • Action: Jit will further confirm responsibilities via email.
  • Jit motioned that Linda be made de jure tresurer.
    • Alan seconded. No opposition.
    • Motion passed.

Chapter elected board seats

  • Alan motioned to accept the board seats resolution.
    • Benoit seconded. No opposition.
    • Motion passed.

Wikimedia Chapters Association

  • Ray reported on the discussions regarding the Chapters Association at the Chapters Conference 2012.
  • Jit reported that if WMCA were to join, we would have to be clear that the Chapters Association does not speak for WMCA. We also cannot give them the power to choose how much we owe them in dues.
  • Alan motioned to appoint Ray as WMCA's delegate to the working group with the understanding that WMCA has made no commitment to join. Furthermore, no commitments can be made to the Chapters Association without a further resolution from the WMCA Board.
    • Jit seconds. No opposition.
    • Motion passed.

Next meeting

  • Jit motioned to approve the next meeting date via unanimous email vote.
    • No opposition.
    • Motion passed.

Cashflow for Quebec events

  • Alan motioned to advance up to $2000 of the budget set aside for Quebec events for the cashflow for Wikipedia Takes Quebec City 2012 and Wiki Loves Monuments 2012.
    • James seconds. No opposition.
    • Motion passed.

Verification

  • James called the board meeting to a close.
  • Minutes verified by Jeffery Nichols, secretary.

References

  1. ↑ Please note that the provinces in this table are for guidance only, since some have two time zones (e.g., The Magdalen Islands and the south-eastern part of British Columbia are not in the same time zone as their provinces). Please refer to your time zone instead of your province.
  2. ↑ Please note that the provinces in this table are for guidance only, since some have two time zones (e.g., The Magdalen Islands and the south-eastern part of British Columbia are not in the same time zone as their provinces). Please refer to your time zone instead of your province.
Retrieved from "http://wikimedia.ca/w/index.php?title=Meetings/2012-04-25&oldid=6964"
Personal tools
The organization
Participate
This wiki